Personal Assistant

Assistante Personnelle

 

A Personal Assistant is often working on a one-on-one basis within a home office environment.  The PA is responsible for all organisational matters for the employer, private or commercial.

Personal Assistant Duties

 

 

  • Arranging travel, visas and accommodation and, occasionally, travelling with the Principles to take notes or dictation at meetings or to provide general assistance during presentations

  • Being involved in decision-making processes

  • Carrying out background research and presenting findings

  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager or principles

  • Deputising for the manager, making decisions and delegating work to others in the manager's absence

  • Devising and maintaining office systems, including data management and filing

  • Liaising with clients, suppliers and household staff

  • Meeting and greeting visitors at all levels of seniority

  • Organizing and attending meetings and ensuring the manager is well prepared for meetings

  • Organizing and maintaining diaries and making appointments

  • Producing documents, briefing papers, reports and presentations

  • Responsibility for accounts and budgets

  • Screening phone calls, enquiries and requests, and handling them when appropriate

  • Taking on some of the manager's responsibilities and working more closely with management

 

Duties may be in conjunction with other household job roles.